Privacy Policy
Tawnys Private Members Club Limited · Last updated: 7 July 2026
1. Who we are
Tawnys Private Members Club Limited ("Tawny's", "we", "us", "our") is a members' club registered in England and Wales, company number 17187283.
We are the data controller for the personal information described in this policy. If you have any questions about how we handle your data, contact us at admin@tawnyclub.com.
2. What information we collect
- Membership details: name, email address, phone number, postal address.
- Payment information: processed securely by our payment provider, Stripe — we do not store full card details ourselves.
- Event and booking information: which events you've booked, ticket type, dietary or accessibility requirements where provided.
- Account information: login credentials for members who have an account on the site.
- Communications: any correspondence you send us, e.g. enquiries or requests.
We do not knowingly collect any special category data (e.g. health information) unless you volunteer it — for example, a dietary requirement for an event — in which case we only use it for the purpose you provided it.
3. How we collect it
- Apply for or renew membership.
- Book tickets or attend events.
- Make a payment.
- Contact us directly.
- Use your account on the website.
4. Why we use your information
We process your data on the following legal bases under UK GDPR:
| Purpose | Legal basis |
|---|---|
| Administering your membership | Contract (performance of membership terms) |
| Processing event bookings and payments | Contract |
| Responding to enquiries | Legitimate interest |
| Sending essential club communications (event details, changes to terms) | Contract / legitimate interest |
| Sending optional newsletters or promotional content | Consent (you can withdraw at any time) |
5. Who can see your information
- Club administrators (founders/officers of Tawny's), for the purpose of running the club — processing memberships, managing events, and handling enquiries.
- Stripe, our payment processor, for handling transactions.
- Any other third-party service we use to operate the club (e.g. event ticketing platforms), only where necessary.
We do not sell your data to third parties, and we do not share it for marketing purposes without your consent.
6. Cookies
Our website uses cookies that are strictly necessary for it to function — for example, to keep you logged in to your account. These do not require your consent under the law, but we disclose them here for transparency.
We also use analytics cookies to understand how the site is used. You will be asked for consent before these are set, and you can withdraw consent at any time.
7. How long we keep your data
We retain your data for as long as you are an active member, and for a period of up to seven years after your membership ends, in order to meet legal, accounting, or dispute-resolution requirements. After this period, your data is securely deleted.
8. Your rights
- Access the personal data we hold about you.
- Request correction of inaccurate data.
- Request deletion of your data ("right to be forgotten"), subject to any legal requirement to retain it.
- Object to or restrict certain processing.
- Withdraw consent at any time, where processing is based on consent.
- Lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have mishandled your data — ico.org.uk.
To exercise any of these rights, contact us at admin@tawnyclub.com.
9. Security
We take appropriate technical and organisational measures to protect your data, including restricting administrative access to authorised individuals, securing our systems with encryption in transit, and requiring strong authentication for accounts with access to member data.
10. Changes to this policy
We may update this policy from time to time. The current version will always be available on our website, with the "last updated" date shown above.
11. Contact us
If you have any questions about this policy or how your data is handled, please contact admin@tawnyclub.com.